Full-TimeChief Financial Officer in , CA
Title: Chief Financial Officer
Reports to: Chief Executive Officer
Location: Oakland, CA
The Women’s Foundation of California has a nearly 40-year track record of supporting community-based organizations working to address the root causes of injustice and advance solutions across multiple issues. We focus on core strategies of investing in community organizations, training community leaders, convening community partners, and mobilizing significant financial resources to advance the health, safety, and economic security of women, girls, and transgender people. We support movements led by women and girls, especially women and girls of color, low-income women, immigrant women, LGBTQ+ people, trans people, gender non-conforming individuals and formerly incarcerated people. We’re comprised of a dynamic and smart group of people who are passionate about our work and committed to making good things happen for all Californians.
The Chief Financial Officer (CFO) is a member of the senior Leadership Team of the Women’s Foundation of California and leads the Finance and Administration Team. With primary responsibility for the Foundation’s hands-on, day-to-day financial planning, management and analysis and human resources, the CFO develops and oversees policies and procedures, monthly, quarterly and year-end close and reporting and annual budget and audit. In partnership with the Chief Executive Officer, the CFO regularly makes independent, critical decisions on behalf of the Foundation. The CFO sets the financial strategy and demonstrates thought leadership and passion for nonprofit financial management. The Foundation’s annual operating budget is $5 million and its assets are $11 million.
• Develop and implement financial policies and guidelines to ensure the Foundation’s assets are protected, utilized effectively, internal controls are appropriate and investment returns optimized in compliance with the Investment Guidelines.
• Supervise the Senior Accountant and manage the assignments of the Finance Assistant.
• Oversee and manage the daily financial operations of the Foundation, including accounts payable and receivable, payroll administration, reporting, reconciliation, third party contracts and all regulatory filings in accordance with Generally Accepted Accounting Principles and IRS regulations for nonprofit organizations.
• Create and present monthly financial package with metrics and analytics for Leadership Team and Finance Committee of the Board of Directors.
• Ensure on-time delivery of complete and accurate monthly financial reports to staff program leads.
• Develop, measure and evaluate short- and long-range measurable financial goals and objectives, including an annual workplan and key performance indicators, ensuring appropriate integration with those of other Foundation departments (Development, Communications and Programs).
• Manage the Foundation’s annual budgeting process and monthly financial tracking; produce budget presentation materials for the Foundation’s Finance Committee and Board of Directors.
• Manage and track cash flow in order to maintain positive cash position, monitor various accounts and project cash needs; adhere to the Foundation’s Operating Reserve Guidelines.
• Manage the annual audit, including preparation of schedules, compliance and response to management letter; Support the Audit Committee of the Board of Directors.
• Partner with the Foundation’s Development team to calculate administrative overhead expenses for funding proposals; track, release and report on funding expenditures; and provide analysis on program sustainability.
• Partner with the Foundation’s Program Team to track grant revenue and releases and ensure fulfillment of the Foundation’s related funding obligations.
• Perform ad hoc analyses and create special reports as requested.
• Develops and administers various human resources policies and procedures for all company personnel.
• Plans, organizes and controls all activities of the department. Participates in developing department goals, objectives and systems.
• Ensures compliance with applicable laws and regulations regarding employment issues such as pay, time-keeping, equal opportunity, privacy and health and safety.
• Develops and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures.
• Supports staff recruitment, participating in searches and hiring to ensure consistent practice in alignment with law and the Foundation’s values.
• Serves as the lead point person on benefits and benefits administration, ensuring new staff benefits enrollment and annual all-staff open enrollment, fielding questions from staff and serving as primary liaison to the Foundation’s benefits broker.
• Serves as a confidential resource for staff to support problem solving and work-related challenges.
• Works with staff and Leadership Team to facilitate staff professional development and training opportunities.
• Conducts exit interviews and share trends with the Leadership Team.
• Serves as the Foundation’s Safety Officer, ensuring the Foundation’s maintenance and compliance with safety and emergency policies and procedures, including notification of ill or injured employees of their right to apply for workers’ compensation benefits and facilitating the claims process as appropriate.
• Supervise Administrative Assistant.
• Oversee information technology systems, ensuring that IT systems are effective and consistently function to support the work of team members onsite and remotely.
• Manage special projects, such as research and implementation of constituent management systems and databases.
• Ensure that the operations area develops and maintains written policies and procedures for all aspects of the Foundation’s operations, including office management, convening support and technology functions.
• Ensure the Foundation’s maintenance of and compliance with safety and emergency policies and procedures.
• Oversee the implementation of Foundation document and file retention policies and procedures to ensure that information is retained and accessible, including both hard copy and electronic systems; oversees any off-site storage and retention systems.
• Negotiate and executes contracts with vendors, landlords and independent contractors/consultants.
• Ensure accuracy and timely submission of quarterly lobbying and campaign activity reports to the California Secretary of State.
• Engage legal counsel as needed to address employment and other legal matters.
• Bachelor’s degree in Accounting or Finance or equivalent education required; CPA or MBA preferred.
• A minimum of 10 years nonprofit accounting and financial management experience; a minimum of 5 years as CFO or equivalent.
• Demonstrated success in managing a finance department, including strategy development, budgeting, forecasting, daily financial management, database management and staff supervision.
• Outstanding project management, listening, oral and written communication and presentation skills with a demonstrated ability to present to and communicate with the Board of Directors and other diverse audiences.
• Demonstrated understanding of Generally Accepted Accounting Principles, IRS regulations for nonprofit organizations and fund accounting.
• Mastery of Blackbaud’s Financial Edge or comparable accounting software.
• Willingness and ability to gain proficiency with other software applications related to the duties of the position.
• Ability to meet deadlines and motivate others to do so in a highly collaborative environment.
• Outstanding attention to detail and follow-through.
• Mathematical and reasoning skills suitable to execute all assigned tasks and responsibilities, even with frequent distractions and multiple priorities.
• Understanding of donor advised funds, giving circles and private funding desired.
• Proficiency with MS Outlook and Office Suite (especially Word, Excel and PowerPoint).
• Must possess a strong commitment to the mission, policies, goals and philosophy of the Women’s Foundation of California.
• Impeccable ethics, highly developed decision-making skills and unfailingly trustworthy.
• Must be able to work independently and multi-task with high degree of project and time-management capacity.
• Strong self-motivation, organization and initiative.
• Demonstrated ability to work independently as well as within a team.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment and to motivate others to do so.
• Strong interpersonal skills and ability to create positive, long-term working relationships by demonstrating a commitment to teamwork and customer service, tact, dependability, diplomacy and flexibility.
• Proven ability to work in a small and friendly office environment where each staff person assumes multiple responsibilities while striving to achieve shared goals.
• Positive approach, can-do attitude and sense of humor.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions.
While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer to create documents, conducting Internet research, sending and receiving e-mail and participating in meetings; communicate on a telephone and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to move about the office to access file cabinets, office equipment, etc.
OUR VALUES AND COMMITMENT TO DIVERSITY AND INCLUSION
At the Women’s Foundation of California, we believe outstanding people are the key to our success. We value a diverse and inclusive workplace and strongly encourage people of color, LGBTQ+ individuals, trans people, gender non-conforming individuals and formerly incarcerated people to apply.
As an equal opportunity employer, we recruit and hire with the understanding of systemic oppression and of the lived reality of people with marginalized identities. We also recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status or age.
COMPENSATION AND BENEFITS
• This is a full-time, exempt positon, with a salary range of $115,000-$145,000. Salary offer will be dependent on experience.
• We provide 15 days paid vacation to start which increases over time (20 days after 5 years, and 25 days after 10 years); 12 paid sick days, 11 paid holidays, and a flexible, family-friendly schedule.
• We provide paid parental leave
• We provide medical, dental, vision, long-term disability, flexible spending account, fitness reimbursements, a 401(k) retirement plan match, transportation benefits, and AD&D insurance with the Foundation covering 100% of the costs of the insurance package for employees and 90% for dependents.
How to ApplyAPPLICATION & DEADLINE To apply, please email a cover letter and resume with the subject line: Chief Financial Officer to: firstname.lastname@example.org. Applications will be reviewed on a rolling basis until the position is filled. All documents need to be Microsoft Word or PDF files (PDF files are preferred).
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